Rostering · one of twelve modules

The roster that fills itself, with your say-so.

Plan the fortnight, see fill risk at a glance, let Effie rank the right workers, and send clean timesheets to payroll. One module, the whole shift trail.

Create accountSee pricing
Real Effica screensSCHADS-aware checksMobile clock evidence
HCRosteringRoster
AS
PulseRosterTimesheetsLiveWorker Requests4Leave2LogsGroups
Roster cuesAI2UNF2HRS64hREV5OT0PUB7ACC1
CalendarListLive MapFilter7 Jul 2026Create baseFill with EffieRoster tools
Rows · Participants Week timeline Select
Find participant

Mon 6

Tue 7

Wed 8

Thu 9

Fri 10

Sat 11

Sun 12

DB

Daniel B

Active · Roster: 3 shifts · 24h

Funding: ok to plan endSOS active

6am–2pm

Maya G

Standard
Open6am–2pm

6am–2pm

Zoe W

AI filled

2pm–10pm

Liam T

Standard

6am–2pm

Priya M

Standard
FS

Fern St · Sleepover

Active · Roster: 2 shifts · 16h

Funds $18,204 leftSOS active
Open10pm–6am

10pm–6am

Omar S

AI filled

10pm–6am

Noah R

Sleepover

10pm–6am

Ava K

Sleepover
“Fill my empty shifts”
2 shifts assigned · UNF 2 → 0 · workers notified

One shift, start to finish

Four moments in a rostering week.

The real product, at the real scale. Some moments are recorded from the app, the rest are the screens themselves.

01 · Rostering Pulse

See the week's fill risk before anyone rings in sick.

One dot per shift. Colour is fill risk, size is duration. Click the Unfilled bubble and it opens into every shift behind the number. No spreadsheet, no scrolling a grid to find the gap.

  • Unfilled, at risk, confirmed at a glance
  • One click from the number to the shifts
HCRosteringPulse
AS
PulseRosterTimesheetsLiveWorker Requests4Leave2LogsGroups

Rostering Pulse

One dot per shift. Colour shows fill risk; size shows shift duration. Dense bands are grouped into numbered bubbles.

35 shiftsAll bands Dates
113

Key

Unfilled12

At risk6

In progress3

Confirmed11

Completed3

Shift duration →

That red cluster is Tuesday. Want me to look?

02 · Fill with Effie

Ask for the gaps to be filled. Approve what she ranks.

Pick the participants with gaps. Effie fills them with the care-pattern worker first, then the usual team, inside your award settings, and lands anything with a warning as a draft marked Needs review. Nothing publishes without a person.

  • Care pattern first, then the usual team
  • SCHADS and Fair Work rules from your award settings
HCRosteringRoster
AS
PulseRosterTimesheetsLiveWorker Requests4Leave2LogsGroups
Roster cuesAI2UNF2HRS64hREV5OT0PUB7ACC1
CalendarListLive MapFilter7 Jul 2026Create baseFill with EffieRoster tools
Rows · Participants Week timeline Select
Find participant

Mon 6

Tue 7

Wed 8

Thu 9

Fri 10

Sat 11

Sun 12

DB

Daniel B

Active · Roster: 3 shifts · 24h

Funding: ok to plan endSOS active

6am–2pm

Maya G

Standard
Open6am–2pm

6am–2pm

Zoe W

AI filled

2pm–10pm

Liam T

Standard

6am–2pm

Priya M

Standard
FS

Fern St · Sleepover

Active · Roster: 2 shifts · 16h

Funds $18,204 leftSOS active
Open10pm–6am

10pm–6am

Omar S

AI filled

10pm–6am

Noah R

Sleepover

10pm–6am

Ava K

Sleepover
“Fill my empty shifts”
2 shifts assigned · UNF 2 → 0 · workers notified

03 · Timesheet review

Clock evidence lands on the shift. Clean ones confirm in one click.

Rostered, clocked and pay time sit side by side with the exceptions called out. Open any shift and the worker's clock is there as read-only evidence, with every correction on the record.

  • Late, no-clock and confirmed states
  • Clock evidence stays read-only; corrections are versioned
HCRosteringTimesheets
AS
PulseRosterTimesheetsLiveWorker Requests4Leave2LogsGroups

Timesheet review

Pay review for this period — clock evidence, exceptions, and confirm for payroll.

Confirm 3 clean timesheets

Rostered

28.0h

4 shifts · this period

Clocked

27.8h

mobile clock evidence

Exceptions

1

late start · Zoe W

Ready for pay

3

clean, confirm in one click

Search…FilterDate range: 06/07 — 12/07 No clock Late Confirmed
Worker / supportStartEndTotalsAllowanceStatus
WorkerOmar HaddadParticipantDaniel BSupportPersonal care
Rostered 06:00Clocked 06:03 +3m
Rostered 14:00Clocked 13:57 −3m
Rostered 8.0hClocked 7.9h
2 allowances · $7.46 · 6.4 kmConfirmed
WorkerZoe WalkerParticipantDaniel BSupportPersonal care
Rostered 06:00Clocked 06:41 +41m
Rostered 14:00Clocked 14:38 +38m
Rostered 8.0hClocked 8.0h
No allowancesLate
WorkerNoah ReidParticipantFern St HouseSupportSleepover
Rostered 22:00Clocked 21:58 −2m
Rostered 06:00Clocked 06:02 +2m
Rostered 8.0hClocked 8.1h
No allowancesConfirmed
WorkerPriya MalikParticipantMia KSupportCommunity
Rostered 09:00Clocked 09:04 +4m
Rostered 13:00Clocked 12:54 −6m
Rostered 4.0hClocked 3.8h
No allowancesTo confirm
Zoe clocked on 41 minutes late — the shift note says traffic. Flag or approve?
3 timesheets confirmed → Finance pay period

04 · Live Map

Know where the day is, while it is happening.

Live workers, SIL and SDA houses, and allocated vehicles on one operations map. Effie tells you who is running late before the house does.

  • Geofenced houses
  • Vehicles and equipment tracked
HCRosteringLive Map
AS
PulseRosterTimesheetsLiveWorker Requests4Leave2LogsGroups

Live Map

Live workers, SIL/SDA houses, and allocated vehicles on one operations map.

Workers live

6 1 alert · late to Fern St

Houses mapped

8 SIL/SDA geofences

Vehicles

3 3 equipment also tracked

6 workers / 5/8 houses active / 3 vehicles
SIL33SDA22SIL12SDA01OHZWPM
Priya M · on shift at Mia K · pinged 2 min ago
Omar is 12 min from Fern St. Want me to tell the house?

Not a silo

The roster is where the evidence begins.

Every other module reads from the same shift. Change it once and the plan, the evidence and the money stay in step.

Participants

Funding, SOS lines and plan dates sit on the roster row, so a shift never outruns the plan.

See the module

Workforce

Skills, credentials, leave and fatigue rules shape who Effie can rank.

See the module

Mobile app

Clock on, care notes and clock off flow back to the planned shift as evidence.

See the module

Finance

Confirmed timesheets become pay periods, payroll exports and NDIA claim lines.

See the module

Common questions

Before you change the roster.

What is NDIS rostering software?

NDIS rostering software helps providers plan support shifts, match suitable workers, manage changes, capture delivery evidence, review timesheets, and keep payroll and claim-readiness context connected.

What should NDIS rostering software connect?

It should connect planned shifts, worker availability, mobile evidence, manager approval, timesheet review, payroll handoff, and NDIS claim-readiness context.

How does worker matching support roster decisions?

Effica can keep continuity, onboarding, skills, availability, and care-team signals beside the roster so the coordinator can review the evidence before assigning a worker.

Can mobile shift evidence stay connected to the roster?

Yes. Clocking context, shift notes, exceptions, and supporting evidence can return to the planned shift for manager review instead of becoming a separate message or spreadsheet row.

How do rosters connect to timesheets and billing?

Planned hours, delivered time, exceptions, service context, and approval status move into the timesheet review trail before finance prepares payroll or NDIS claim work.

Does Effica replace payroll or award advice?

No. Effica supports workflow review and evidence trails. Providers remain responsible for payroll, award interpretation, NDIS claiming, and compliance decisions.

Your next roster

Fifty seats, one plan, the whole platform.

Create account